• Office Coordinator

    Overview: Responsible for daily office operations, data analysis and grant reporting support

    About The Literacy Connection
    The Literacy Connection is a 501(c)3 non-profit organization dedicated to helping adults acquire fundamental literacy skills by teaching them to read, write, speak and understand English through one-on-one, group and workplace tutoring. Founded in 1983 by Gail Borden Public Library staff, The Literacy Connection now serves 16 northwest Chicago suburban communities. Office is located on the second floor of the Gail Borden Public Library at 270 N. Grove Avenue, Elgin IL 60120 and is open Monday-Thursday from 9:00 am to 4:00 pm.

    Work schedule and type:
    This is an exempt, part time regular employee position with up to 28 hours allowed per week. Hours can be flexible within The Literacy Connection's open office hours.

    Rate of pay and benefits:
    Hourly rate range is $17 to $20 per hour based on experience. No benefits are available for this position other than 7 pro-rated paid holidays over the calendar year.

    Specific Routine and Project Duties:

    • Promote office efficiency, uphold and carry out agency office policies and procedures
    • Perform general bookkeeping duties using QuickBooks Online software
    • Assist in payroll preparation and employee training for payroll software
    • Compile documents for audit, grant submission and subsequent reporting
    • Maintain donor management system updates of donors and donations as needed
    • Responsible for the logistical success of agency fundraisers/campaigns and provide post analysis/metrics
    • Propose changes to office task workflow in order to improve efficiency
    • Oversee progress of tasks lists for recurring agency events
    • Monitor and order office supplies as well as supplies for agency events
    • Attend agency events for management and fiscal duties
    • Other duties as assigned
    • Excellent interpersonal skills and a collaborative style
    • Good organizational, verbal and written communication skills
    • Previous fundraising and event planning experience is an assess, but not mandatory
    • Good computer skills, including proficiency in Google Workspace and Microsoft Office Suite
    • Ability to learn financial software as well as event software relating to tracking and analysis
    • Knowledge of grant management and reporting
    • Ability to work in a fast-paced, diverse environment
    • Demonstrated commitment to high professional ethical standards
    • Ability to analyze raw data and organize and report on the data
    • Ability to learn how to use and create reports in different computer applications. i.e. Donor Snap, Constant Contact, LACES, Excel, Access
    • College degree preferred or equivalent experience
    • Bilingual preferred but not required
    Physical Demands/Work Environment
    • Must drive a car, have a valid driver's license and valid automobile insurance for travel to offsite locations
    • Ability to lift and carry books or small equipment not exceeding 50 lbs
    The Literacy Connection values diversity and equality and voluntarily follows a policy of creating a workplace free of discrimination and harassment. The Literacy Connection has adopted respect and fairness as its core values. We comply with the spirit of the employment laws as a matter of ethics and conscience, and we comply with all applicable law.