Executive Director - Elgin Public Museum
Position Announcement: Executive Director
The Elgin Public Museum of Natural History and Anthropology, a small community nonprofit in
Elgin, IL, seeks a positive, energetic, creative, and goal-oriented leader to serve as Executive
The primary responsibilities of the Executive Director, who reports to the Board of Directors,
include the management and operation of the EPM and the management of the Museum
collection. In conjunction with the Board of Directors and its Executive Committee, the Executive
Director undertakes short and long-term planning, policy development, budget preparation;
monitoring, development and implementation of EPM programs and services. The Executive
Director represents the EPM in the community, participates in events which increase awareness
of the museum and its programs, expands community outreach, and develops partnerships.
Essential Duties and Responsibilities of the Executive Director:
Paid and Volunteer Staff : Hires part-time paid staff, assigns and supervises work of education
and museum coordinators. Assures that staff and volunteers are appropriately trained and
adequate staffing is maintained to meet the EPM needs and objectives. Creates a congenial
atmosphere and environment conducive for recruiting, managing and retaining volunteers.
Financial records, Reports, and Proposals : Performs ongoing daily financial management as
well as long-term planning and reporting. Works with the Board of Directors to develop a yearly
budget for the EPM. Works with board treasurer to maintain and report on all financial records
and request reviews/audits as determined by the board.
Planning : Works with board of directors on strategic planning; creates short-term, long-term and
annual goals and objectives for the organization
Fundraising : Develops and implements fundraising strategies. Works with board, board
committees and volunteers to develop and implement fundraising events
Exhibits : Works with the Museum Coordinator and board committee to develop and implement
exhibits for the Elgin Public Museum and off-site venues.
Collection : Works with the Museum Coordinator and board committee to ensure items donated
to the EPM are appropriately reviewed, accessioned, conserved, preserved, and cataloged.
Community Outreach : Works with Education Coordinator and Museum Coordinator to develop
and implement programs, as well as actively promote activities and build community
partnerships which further the mission of the EPM and benefit the community
Marketing and Social Media : Develops and implements marketing strategies regarding EPM
events and activities using website and social media (i.e. Facebook, Twitter, Instagram, etc).
Works with staff to keep website current.
Membership : Works with board of directors to increase membership numbers.
Development : Sets goals for all major fundraising efforts, tracks totals, and reports to
appropriate committees. Works with special event committees to create sponsorship levels as
well as solicit and process donations.
Grants : Identifies grant opportunities and works to develop government, non-profit, and
foundation grants to support the operations of the EPM and it’s programs. Responsible for
appropriate monitoring of grants and required reporting.
Records : Keeps electronic records in an orderly and accessible system and monitors regular file
back-up. Maintains hard-copy files in an organized manner available for board review.
Facilities, Supplies and Equipment : Coordinates maintenance of the museum building, grounds,
and equipment with the City of Elgin and museum staff; provides for safe and reliable operation
of the Elgin Public Museum. Maintains adequate supplies for Museum operation within budget
Museum Operations and Visitor Services : Regularly meets with staff and board to oversee
coordination of all Museum functions and services. Provides oversight and support as needed to
the museum staff who schedule group tours and coordinate volunteer staffing for regular open
hours as well as special tours and events. May conduct some tours and educational programs,
as needed. Maintains records related to utilization of the Museum.
Museum Shop : Provides final approval on shop purchases.
Professional Development : Participates in educational activities and museum associations to
keep abreast of the latest development in small museum and historical society management.
Skills and Expertise Required :
Strong organizational abilities including planning, delegating, program development and task
Supervisory skills, especially as relevant to a part-time and volunteer staff; demonstrated skills
relating to financial and administrative management of an non-profit organization.
Ability to serve as an articulate and positive spokesperson for the EPM. Interpersonal and team
interaction skills; ability to work with a diverse community.
Experience in development and fundraising, including foundation and government grants as well
as corporate and private donations; ability to develop partnerships and identify creative
Financial record-keeping and budget management skills, including budget preparation, analysis,
decision-making and reporting.
Knowledge of current small museum professional best practices, as well as 21 st Century
Familiarity with PC environment and knowledge of the following applications: MS Word, Excel,
PowerPoint, Publisher, PastPerfect, QuickBooks.
Proficient with use of social media, especially Facebook, Twitter and Instagram
Ability to meet the physical demands of working and transporting materials in an historic building
with non-standard stairs.
The Executive Director will have a relevant Bachelor's degree and 3-5 years' work in a related
field or an equivalent combination of education and experience, demonstrating ability required to
support a non-profit organization and manage service for a small natural history and
anthropology museum staffed by part-time employees and volunteers. Prior museum education
or experience is preferred, non-profit management is desired.
Location: The Executive Director will be based at the Elgin Public Museum in Elgin, IL.
Salary: This is a part-time salaried position. Salary range is $40,000-45,000, commensurate
with experience. Requires some weekend and evening hours. Work schedule is flexible.
To Apply : Please submit cover letter and resume to: Martha Yochum at
firstname.lastname@example.org with Executive Director in the subject line. No phone inquiries please.