• Executive Director - Elgin Public Museum

    Posted: 05/05/2019

    Position Announcement: Executive Director
    The Elgin Public Museum of Natural History and Anthropology, a small community nonprofit in
    Elgin, IL, seeks a positive, energetic, creative, and goal-oriented leader to serve as Executive
    Job Description:
    The primary responsibilities of the Executive Director, who reports to the Board of Directors,
    include the management and operation of the EPM and the management of the Museum
    collection. In conjunction with the Board of Directors and its Executive Committee, the Executive
    Director undertakes short and long-term planning, policy development, budget preparation;
    monitoring, development and implementation of EPM programs and services. The Executive
    Director represents the EPM in the community, participates in events which increase awareness
    of the museum and its programs, expands community outreach, and develops partnerships.
    Essential Duties and Responsibilities of the Executive Director:
    Paid and Volunteer Staff : Hires part-time paid staff, assigns and supervises work of education
    and museum coordinators. Assures that staff and volunteers are appropriately trained and
    adequate staffing is maintained to meet the EPM needs and objectives. Creates a congenial
    atmosphere and environment conducive for recruiting, managing and retaining volunteers.
    Financial records, Reports, and Proposals : Performs ongoing daily financial management as
    well as long-term planning and reporting. Works with the Board of Directors to develop a yearly
    budget for the EPM. Works with board treasurer to maintain and report on all financial records
    and request reviews/audits as determined by the board.
    Planning : Works with board of directors on strategic planning; creates short-term, long-term and
    annual goals and objectives for the organization
    Fundraising : Develops and implements fundraising strategies. Works with board, board
    committees and volunteers to develop and implement fundraising events
    Exhibits : Works with the Museum Coordinator and board committee to develop and implement
    exhibits for the Elgin Public Museum and off-site venues.
    Collection : Works with the Museum Coordinator and board committee to ensure items donated
    to the EPM are appropriately reviewed, accessioned, conserved, preserved, and cataloged.
    Community Outreach : Works with Education Coordinator and Museum Coordinator to develop
    and implement programs, as well as actively promote activities and build community
    partnerships which further the mission of the EPM and benefit the community
    Marketing and Social Media : Develops and implements marketing strategies regarding EPM
    events and activities using website and social media (i.e. Facebook, Twitter, Instagram, etc).
    Works with staff to keep website current.
    Membership : Works with board of directors to increase membership numbers.
    Development : Sets goals for all major fundraising efforts, tracks totals, and reports to
    appropriate committees. Works with special event committees to create sponsorship levels as
    well as solicit and process donations.
    Grants : Identifies grant opportunities and works to develop government, non-profit, and
    foundation grants to support the operations of the EPM and it’s programs. Responsible for
    appropriate monitoring of grants and required reporting.
    Records : Keeps electronic records in an orderly and accessible system and monitors regular file
    back-up. Maintains hard-copy files in an organized manner available for board review.
    Facilities, Supplies and Equipment : Coordinates maintenance of the museum building, grounds,
    and equipment with the City of Elgin and museum staff; provides for safe and reliable operation
    of the Elgin Public Museum. Maintains adequate supplies for Museum operation within budget
    Museum Operations and Visitor Services : Regularly meets with staff and board to oversee
    coordination of all Museum functions and services. Provides oversight and support as needed to
    the museum staff who schedule group tours and coordinate volunteer staffing for regular open
    hours as well as special tours and events. May conduct some tours and educational programs,
    as needed. Maintains records related to utilization of the Museum.
    Museum Shop : Provides final approval on shop purchases.
    Professional Development : Participates in educational activities and museum associations to
    keep abreast of the latest development in small museum and historical society management.
    Skills and Expertise Required :
    Strong organizational abilities including planning, delegating, program development and task
    Supervisory skills, especially as relevant to a part-time and volunteer staff; demonstrated skills
    relating to financial and administrative management of an non-profit organization.
    Ability to serve as an articulate and positive spokesperson for the EPM. Interpersonal and team
    interaction skills; ability to work with a diverse community.
    Experience in development and fundraising, including foundation and government grants as well
    as corporate and private donations; ability to develop partnerships and identify creative
    Financial record-keeping and budget management skills, including budget preparation, analysis,
    decision-making and reporting.
    Knowledge of current small museum professional best practices, as well as 21 st Century
    museum guidelines.
    Familiarity with PC environment and knowledge of the following applications: MS Word, Excel,
    PowerPoint, Publisher, PastPerfect, QuickBooks.
    Proficient with use of social media, especially Facebook, Twitter and Instagram
    Ability to meet the physical demands of working and transporting materials in an historic building
    with non-standard stairs.
    Qualifications :
    The Executive Director will have a relevant Bachelor's degree and 3-5 years' work in a related
    field or an equivalent combination of education and experience, demonstrating ability required to
    support a non-profit organization and manage service for a small natural history and
    anthropology museum staffed by part-time employees and volunteers. Prior museum education
    or experience is preferred, non-profit management is desired.
    Location: The Executive Director will be based at the Elgin Public Museum in Elgin, IL.
    Salary: This is a part-time salaried position. Salary range is $40,000-45,000, commensurate
    with experience. Requires some weekend and evening hours. Work schedule is flexible.
    To Apply : Please submit cover letter and resume to: Martha Yochum at
    mdkyochum@gmail.com with Executive Director in the subject line. No phone inquiries please.

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